Administrative Assistant

Rochester, NY

Full Time

Office Staff – Operations

Entry Level

Job Summary:
The Administrative Assistant will play a key role in assisting with various daily support tasks, and coordinating administrative projects. This individual will also perform a variety of clerical duties, including drafting correspondence, organizing contacts, handling mail, and providing reception coverage as needed. This position is full-time.

Essential Duties and Responsibilities:

Greeting and assisting caregivers and visitors at the front desk
Providing administrative and operational support to ensure efficient daily office operation
Managing incoming phone calls and assisting with caller inquiries.
Assisting with payroll-related administrative tasks such as tracking missing timesheets, PTO requests, and related communications.
Maintaining shared tracking spreadsheets and records
Supporting management with additional administrative projects as assigned.
Other duties assigned

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and work collaboratively with all team members in the accounting department. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum of 1 year of administrative experience in a professional setting.
Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
Superior verbal and written communication skills, with the ability to communicate effectively with internal and external stakeholders.
Excellent follow-up skills, with the ability to follow through on tasks and ensure completion.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
Ability to work independently and collaboratively in a fast-paced environment.
Professional demeanor and positive attitude, with a commitment to providing exceptional support to the team

Work Environment:
5 days on-site

Benefits:

Medical Insurance
PTO & Sick Time
Referral Program

Pay Range: The hiring range for this position is $20.00-$23.00/hour. Various factors will determine final compensation such as a candidate’s years of relevant work experience, skills, certifications, and location.

EHC1000

HouseWorks, LLC and its Family of Companies is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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Administrative Assistant

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