Admin Assistant

Brooklyn, NY

Full Time

Entry Level

Job Summary

The Administrative Assistant will play a key role in assisting with various daily support tasks, managing travel plans and schedules, coordinating administrative projects, and hiring administrative staff. This individual will also perform a variety of clerical duties, including drafting correspondence, organizing contacts, handling mail, and providing reception coverage as needed.

Essential Duties and Responsibilities:

Assist with all daily support tasks to ensure efficient office operations.

Create, manage, and book travel plans and schedules for staff members.

Process and hire administrative staff, including scheduling interviews, conducting screenings, and facilitating onboarding.

Assist with other administrative projects as assigned by management.

Perform clerical duties such as preparing templates, drafting correspondence, organizing and updating Outlook contacts, handling mail, faxing, managing supplies, maintaining the kitchen, and providing reception coverage.

Maintain confidentiality and professionalism in all administrative tasks and interactions.

Qualifications and Skills:

Minimum of 1 year of administrative experience in a professional setting.

Excellent organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.

Superior verbal and written communication skills, with the ability to communicate effectively with internal and external stakeholders.

Excellent follow-up skills, with the ability to follow through on tasks and ensure completion.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.

Ability to work independently and collaboratively in a fast-paced environment.

Professional demeanor and positive attitude, with a commitment to providing exceptional support to the team.

Work Environment:

On-site

Pay Range: The hiring range for this position is $22- $23 per hour. Various factors will determine final compensation such as a candidate’s years of relevant work experience, skills, certifications, and location.

HouseWorks, LLC and its Family of Companies is an Equal Opportunity Employer. We do not discriminate against race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability or genetic information.

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Admin Assistant

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